Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator (SPC) for Office of Scheduling and Space Management. This position reports to the Director of Scheduling and Space Management and manages space information and performs analysis on the Rutgers University–New Brunswick space inventory. The SPC is responsible for collecting and analyzing data, writing reports, and making utilization recommendations for the portfolio of more than 15 million gross square feet of space within the units and schools of Rutgers University–New Brunswick.
Among the key duties of this position are the following:
Helps to oversee space assignments and changes in space designation made by the schools and units at Rutgers University–New Brunswick, including verifying accurate FICM coding for all spaces. There will be some, but not at all entire, focus on classrooms and instructional spaces.
Responsible for conceptualizing and creating space utilization reports to be used by the Office of the Chancellor for strategic institutional space planning and usage; Analyses will include regular and ad hoc reports requested by the Office of the Chancellor and Rutgers University–New Brunswick units and schools to support the vision of Rutgers 2030, the University's Physical Master Plan, including the goal of ensuring that University space is assigned efficiently and that it provides access to the types and quantity of space programming required by University operations.
Works with other units to ensure proper space data utilization for various uses, including sensitive and important University priorities, such as calculating the Facilities and Administration (F&A) reimbursement rate, the Responsibility Center Management (RCM) budget model, and federal government grant compliance.
Works staff across the University to ensure space data under the purview of the Rutgers University–New Brunswick Chancellor are accurate, up-to-date, and available in a timely manner. This includes the room type classification of all spaces, as well as other information including the occupant/owner of the space.
Minimum Education and Experience:
Requires a Bachelor’s degree in data analytics, public administration, business administration, space planning/interior design, architecture, or a related field.
Also requires a minimum of two years related experience.
Required Knowledge, Skills, and Abilities:
Proficiency or ability to gain proficiency in Archibus, Tableau, and Microsoft Office suite, including Access and Excel
Possess the analytical ability and substantive knowledge to understand space planning and produce reports that will help the Chancellor and other units make informed decisions
Experience with data analysis and reporting
Must possess the ability to work with high-level administrators from various schools, centers, and offices with authority, diplomacy, and discretion.
Must be prepared to discretely handle sensitive information
Excellent attention to detail
Must have strong communication, interpersonal, organizational, and problem-solving skills
Master's degree in one of the fields noted above
Three years of experience in space and facilities planning
The Space Planning Analyst will regularly use Archibus Facilities Management Software, Tableau data visualization and analysis software, and Excel.
Physical Demands and Work Environment:
No heavy lifting is required
Use of computer hardware and software, and telephone communication
Long periods of sitting
Field visits to inspect spaces entail walking at a normal pace into and through a range of buildings, including 100-plus-year-old structures with stairs, narrow passageways, and the like.
Posting Number: 19ST4118
Location: Downtown New Brunswick
Internal Number: 101322
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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