Career Center

Position Summary

Plans and manages financial, personnel, equipment and operational objectives for the facility operations of a complex of large scale residence halls, apartment units, support units, office buildings and/or rental units.

CHARACTERISTIC DUTIES – RESPONSIBILITIES

• Manages the facilities operations including housekeeping, maintenance and custodial activities required to maintain the physical facilities of the complex.
• Develops, monitors and controls the facilities budget of the complex. Prepares periodic reports including financial forecasts in order to ensure compliance with Departmental expectations and budget.
• Coordinates long-range maintenance plans with the Physical Plant and Construction, Maintenance & Interior Design including building alterations, furnishings and equipment acquisitions for the complex.
• Interviews, hires, trains, supervises, evaluates and disciplines the subordinate supervisory and support staff of the complex.
• Inspects buildings in order to ensure that University, State and Federal safety and mandated compliance regulations are followed and to check on quality and quantity of work performed.
• Assists in coordination of special events, projects, daily activities and conference service for the complex. Provides technical advice and supervises repair and maintenance of the facilities and building equipment for the complex.
• Interacts with complex residents, parents, faculty and staff in order to answer questions, resolve problems, solicit input, provide support and counsel, assist with concerns and provide information.
• Assists in planning and organizing objectives and long-range programs for Departmental operations. Assists in preparing Departmental budgets and reviews financial projections and expenditures of funds for the complex. Makes recommendations for Departmental organizational changes and/or equipment applications.

COMMUNICATIONS – INTERPERSONAL

Interacts With:

• Co-workers - in order to obtain advice, discuss current policies, procedures and review new information.
• Complex Operations and Dining Services Managers - in order to discuss the maintenance services required, deadlines and customer questions. Collaborate and provide feedback with to ensure high quality, living accommodations, housing/support services and food service operations.
• Supervisory Staff - in order to discuss projects and staffing, assist in staff planning, review status of operations, evaluate progress and resolve problems.
• Regular/Student Supervisors/Employees - in order to assign and supervise crew activities, review status of operations, evaluate progress and conduct meetings, clarify problems and provide assistance.
• Clerical Support Staff - in order to review current status of operations, provide direction and address needs, concerns and duties.
• Union Representatives - in order to discuss contract administration, inquiries, grievances and general information.
• Physical Plant/Maintenance/Engineering Services/Outside Contractors - in order to clarify work orders, expedite one or more of their services or ensure that specifications are adhered to and repairs are completed.
• SLE Administrators - in order to request special funding, budget distributions and assist in staff planning.
• University Department Representatives - in order to exchange information in order to explain and coordinate services. Maintain health and safety standards to ensure compliance with University, State and Federal regulations.
• Purchasing - in order to discuss routine and emergency purchase orders and restocking materials.
• Vendor/Consultants/Engineers - in order to discuss proposals, projects, material and equipment evaluations in order to purchase new or replacement items.
• Faculty - in order to respond to requests for services, discuss problems, provide support, and exchange information.
• Residence Life Staff - in order to maintain residential and physical plant operations interactions, review student life activities and provide information.
• Students/Parents - in order to answer questions, resolve problems, solicit their input, provide support and counsel, assist with needs/concerns and provide information.
• General Public - in order to answer questions, provide services and assist with concerns.
• Law Enforcement Agencies/Department of Police and Public Safety - in order to report thefts and damages, resolve specific problems and prevent accidents.
• Supervisor - in order to gather information, exchange ideas, accept direction and provide group support.

RELATIONSHIPS / RESPONSIBILITY FOR THE WORK OF OTHERS

Third level supervision over regular University employees.

RESPONSIBILITY FOR THE HEALTH-SAFETY OF OTHERS

This position has responsibility for the health and/or safety of others. Responsibilities include training in proper and safe work methods.

IMPACT ON PROGRAMS – SERVICES – OPERATIONS

Errors in projections and planning may lead to losses in personnel and financial resources and cause inconvenience to staff and students.

WORK ENVIRONMENT

Standard office environment. The job requires moderate physical effort and involves walking, climbing stairs and bending 26-75% of the time.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business, Hotel Restaurant and Institutional Management or Human Relations; five to eight years of related and progressively more responsible or expansive work experience in facilities management supervision, labor scheduling, cost control techniques, financial analysis and forecasting and budgeting; or an equivalent combination of education and experience.

Desired Qualifications

The Facilities Manager works with a diverse group of employees and students and should therefore have - 

• Experience working directly with people from diverse racial, ethnic, socioeconomic, LGBTQIA+, and gender backgrounds. 
• Ability to flex communication style to multiple cultural environments and multiple social identities
• Excellent written and verbal communication skills, and ability to present to diverse audiences racially, ethnically, socioeconomically, LGBTQIA+, and gender diverse communities.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Together-we-will Statement

Work Hours

Monday - Friday 8am-5pm, with occasional nights and weekends.

Bidding eligibility ends August 9, 2022 at 11:55 P.M.