Career Center

RSCH ADM 1 (Financial Business Office Assistant)

Department Description

Department Purpose

BFTV is a large administrative cluster, providing administrative and technical support for teaching, research and outreach to the faculty, staff, and students of Biological and Agricultural Engineering, Food Science & Technology, Textiles and Clothing, Viticulture & Enology within the two colleges of Agricultural and Environmental Sciences and Engineering. These departments and the Cluster have a combined estimated annual operating budget for teaching, research, outreach, and support of $33MM, composed of state funds, extramural funds, endowments, gifts, and sales income. The Cluster supports 70 faculty, 95 staff, 140 other academic titles, and approximately 750 combined undergraduate and graduate students annually.

Job Summary

Under the direction of the Business Operations Manager, responsible for procurement of major scientific, computer, laboratory, and supplies for the faculty research programs and the administrative unit. Responsible for all accounts payable, including reconciliation of orders, invoices, for processing all invoices and credit memos, direct charge reimbursements, and for processing travel and entertainment reimbursements for assigned PIs. Responsible for providing Account Management and extramural planning support to assigned subset of PIs. Incumbent will gather and apply financial data and University financial management mechanisms to ensure comprehensive and accurate budget construction, assist PIs to complete new grant and contract proposals, analyze programmatic needs, and make recommendations. They will maintain all grants and extramural records and documentation and identify, research, and resolve problems, reconcile ledgers, monitor accounts, and prepare for fiscal closing of accounts at year-end. They will review and summarize financial information for special reports; will manage self-supporting funds and develop, analyze, and revise recharge rates. The incumbent will participate in short and long-range planning for programs and services as part of two teams, the Budget Analyst Team and the Purchasing Team.

Please Note: This is not an H-1B opportunity.

This position is open until filled and may be filled prior to the removal date. The initial applicant review will be on 3/13/2023.

POSITION INFORMATION

Salary Range

$21.22/hr. - 40.47/hr.

No. of Positions

1

Appointment Type

Career

Percentage of Time

Full-Time, 100%

Shift Hours

Manager will advise

Location

Davis, CA.

Union Representation

No

Benefits Eligible

Yes

Apply by Date

March 27^th 2023


PHYSICAL DEMANDS

• Sit at a personal computer for extended periods of time.

WORK ENVIRONMENT

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.

https://ucdavispolicy.ellucid.com/documents/view/271

• Vacation limited during peak periods, including fiscal close during the months of June and July.
• Work in open, cubicle environment with some surrounding noise. Occasional overtime may be required.
• Ability to work in different locations.
• This position is eligible for a Flex Work hybrid schedule; a mix of onsite and remote work, subject to change based on operational need.
• This position is not eligible for a fully remote work schedule.
• With the opportunity to work in a hybrid environment, the employee must provide their own workstation in the remote location at which they choose to work remotely that allows the same level of efficiency and effectiveness that their workstation in the office provides.

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience in financial analysis, forecasting/projections, budgeting, and planning in order to analyze and compile financial data and reports.
• Experience with the purchase of equipment and office supplies and with accounts payable, including calculating percentages, total costs, and sales tax.
• Experience with travel processes, providing travel guidelines, and assisting with travel reimbursements.
• Experience working with automated financial and purchasing systems.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Excellent interpersonal, communication, and customer service skills to effectively communicate and interact with Dean's Offices, campus departments, Principal Investigators, CAO, staff, and students to ensure compliance with UCD policies and procedures.
• Organizational skills to work with changing priorities and demanding workload to manage and monitor multiple accounts and projects simultaneously and to meet multiple and variable priorities and deadlines.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Experience compiling complex budgets, accounting and personnel functions, including detailed budget preparation, contract and grant budget proposals, purchasing, payroll, ledger reconciliation, and fiscal close.
• Experience working with facilities to maintain, repair, renovate, and improve buildings and spaces.
• Experience with purchasing specifically related to scientific laboratories including chemicals and laboratory equipment.
• Experience with UC Davis financial systems and other campus applications.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge of UC policies and procedures, including business contracts, purchasing and other PPM.

SPECIAL REQUIREMENTS

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

EEO/AA Statement

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary Range

$21.22/hr. - 40.47/hr.

No. of Positions

1

Appointment Type

Career

Percentage of Time

Full-Time, 100%

Shift Hours

Manager will advise

Location

Davis, CA.

Union Representation

No

Benefits Eligible

Yes

Apply by Date

March 27^th 2023


To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=7&JobOpeningId=50109&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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